Facility Coordinator

What this job involves

Provide general overall FM services including continuous monitoring of facility. Engage with client contacts at all assigned facilities to ensure work orders are scheduled properly and work is executed to satisfaction. Work with property managers to handle routine property management operations, including procurement of property supplies and services, assisting with other general duties as requested.

What is your day to day?

Assist Facility Management Team with tactical planning for the team’s goals and objectives
Manage the work order flow for all assigned facilities

Coordinate scheduling of PMs with NG On Site FM Team and Vendor
Coordinate Scheduling of reactive WO with On Site NG Team and Vendor
First point of contact for emergency requests via JLL Help Desk
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of client or JLL, as needed
Assist with the coordination and scheduling of maintenance activities
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Understand Key Performance Indicators and ensure all work is executed in a manner that meets or exceeds expectations
Participate in regularly scheduled performance meetings
Desired experience and technical skills

Required

3+ years experience with Facility or Property Administration
GED or High school diploma
Superior customer service skills and orientation
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Preferred

Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
5+ years’ experience with facility or property administration in a manufacturing environment