Administrator

Position Summary

The Administrator provides direct support to AAREP’s executive leadership and Board of Directors, ensuring smooth operations and effective day-to-day management of both the 501(c)(3) and 501(c)(6) arms of the organization. This role is central to strengthening AAREP as an advocacy and membership-based organization dedicated to economic parity and empowerment for African Americans.

Job Description:

Administration

• Coordinate and manage daily administrative operations to support AAREP’s mission including but not limited to:
  • Coordination with marketing vendor to ensure website maintenance
  • Preparation and distribution of invoices for sponsorships
  • Maintain sponsorship tracking
  • Prepare and collate materials for monthly board meetings
  • Program execution
  • Maintaining and responding timely to AAREP DC emails
• Participate with the Board of Directors in developing and implementing a vision and strategic plan to guide the organization.
• Lead and execute the day-to-day AAREP operations including the membership, program and financial management of the organization.
• Manage scheduling, correspondence, and logistics for board meetings, committee meetings, and programs.
• Support planning and execution of events, workshops, and initiatives aimed at promoting economic opportunities for the AAREP community
• Oversee membership management and support recruitment, onboarding, and retention members.
• Support the AAREP Executive Committee in recruitment, training, mentoring, and planning of volunteers, quarterly board meetings, annual board retreat, new board member orientation, board trainings, and annual conference.
• Assist AAREP Board Committees in their work by maintaining contact with committee chairs and providing assistance and guidance as needed.
• Provide administrative support for financial management, including processing invoices, tracking expenses, and preparing monthly financial statements and annual IRS reports (990s).
• Ensure timely completion of monthly financial statements and annual reports (990s) to IRS

Advocacy and Policy

• Coordinate with and support the Executive team in AAREP DCs advocacy efforts.
• Track DC legislation to share with AAREP Executive Committee to advocate for issues that will support AAREP members

Fundraising and Membership

• Support the development of relationships with current and potential sponsors of AAREP
• Prepare proposals for support, write grant reports on accomplishments, and identify and cultivate potential sponsors.
• Support the development of programs for the broader community to raise awareness of issues facing AAREP members
• Prepare content for newsletter and other materials.
• Liaise with relevant DC real estate organizations to advance AAREP programs and initiatives

ADA SPECIFICATIONS: (Physical demands that must be met to successfully complete the essential

functions of the job)

• While largely sedentary, this position requires the ability to sit, stand, and lift up to 20 lbs., speak and hear, sometimes for extended periods of time.
• Requires the ability to use a computer and office equipment traditionally found in office settings.
• Requires the periodic ability to travel locally, on behalf of the company.